Payroll Information Form

Providing payroll service for parents employing Nannies, Housekeepers, carers and all other family support domestic staff since 2002

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Payroll Information Form

Name on Subscriber Form:

This is the name that you entered on the subscription form, it may be the same as the name you are entering here on the payroll form, but if you used a professional, maiden or partner name when subscribing, it will enable us to match your subscription payment name to your payroll form.

Employers Details

Employers Title

Employers First Name

Employers Middle Name/s

Employers Surname

Employers Address

Address Line 1

Address Line 2

City

County

Postal Code

Employers Home (or Mob Number)

Employers Work (or Mob Number)

Employers Email

Employer National Insurance number

HMRC request your National Insurance number purely as a means of identifying a new employer, your own tax affairs are completely separate from the small employer PAYE scheme that we are setting up for you with HMRC solely for the purpose of employing a nanny

Have you used our services before?

Nanny / Employee Details

Nanny / Employee Title

Employee Surname Finish

Nanny / Employee First Name

Nanny / Employee Middle Name/s

Nanny / Employee Surname

Employee details must be full name inclusive of all middle names as name appears on birth certificate or full married name or HMRC (RTI) will reject payroll set up

Nanny / Employee Address

Address Line 1

Address Line 2

City

County

Postal Code

Home e-mail address

(please do not enter a work e-mail)

Nanny / Employee Telephone

D.O.B

National Insurance No.

Passport Number:

If employee does not have a passport please enter N/A

Does your nanny have a valid UK passport?

If No we will send you a right to work in the UK checklist

When did / will your employee start with you?

Exact start date please

We process weekly wageslips for each Friday & Monthly wageslips for the LAST Friday of each month.

Consent

I the named employer consent to giving Nannywage Ltd permission to act on my behalf under the General Data Protection Regulations (GDPR). Please tick consent for Employer and Employee
I the named nanny / employee consent to giving Nannywage Ltd permission to act on my behalf under the General Data Protection Regulations (GDPR). Please tick consent for Employer and Employee

Help

Do you have a Small Employer PAYE scheme already set up?

Are you nanny / employee sharing with another employer?

If yes please complete the Nanny share form

Can you claim up to £5,000 in Employment Allowance

Click here to see if you qualify

Can you claim up to £2,000 tax free per child per year from HMRC

Click here for details

Payment Frequency

Please enter payment frequency of your payroll

Please ensure that if also completing a contract questionnaire the payment frequency of when you are paying your employee weekly or monthly matches on both forms

Please indicate to which service you will be subscribing

£159 inc VAT Monthly & 4 Weekly payroll
£199 inc VAT Weekly & Fortnightly payroll

How will you pay your employee?

Select your employees' Weekly / Monthly salary

Paying your employee on a monthly basis, this is calendar monthly payroll and your employee will receive the same salary every calendar month regardless of a 4 or 5 week month on the last Friday of the month. To calculate monthly payroll for an agreed weekly wage, multiply the weekly wage by 52 weeks and divide by 12 months. (Example £300 per week x 52 divided by 12 = £1300 per month ) Please do not make the error of £300 per week being £1200 per month, as this would only be 4 weeks per month and equal only 48 weeks of salary for the year.

We will constantly update you on the National Living Wage criteria.

Please only complete the Gross OR Net format and salary total that you have agreed with your employee. If you have agreed to pay your employee £400 NET per pay frequency, please enter 400 in the Net only line, we calculate the gross on your behalf. If gross we calculate the net.

Gross in Figures

(Before deducting tax & NIC) Help

Gross in Words

(Before deducting tax & NIC) Help

Net in Figures

(After Deductions = Take home pay) Help

Net in Words

(After Deductions = Take home pay) Help

Variable payroll

If you are going to pay your employee a variable payroll as the hours worked are not a fixed schedule, please enter here the agreed rate per hour

Gross in Figures - Variable Payroll

(Before deducting tax & NIC) Help

Gross in Words - Variable Payroll

(Before deducting tax & NIC) Help

Net in Figures - Variable Payroll

(After Deductions = Take home pay) Help

Net in Words - Variable Payroll

(After Deductions = Take home pay) Help

School term time only payroll

Gross in Figures - School term time only payroll

(Before deducting tax & NIC) Help

Gross in Words - School term time only payroll

(Before deducting tax & NIC) Help

Net in Figures - School term time only payroll

(After Deductions = Take home pay) Help

Net in Words - School term time only payroll

(After Deductions = Take home pay) Help

Often employers only require an employee during school term time and you have 2 options:

Enter weekly or monthly salary that you will be paying during term time. We then average this out over the whole year and the employee gets paid every month which often is a system that suits in order to have a steady income reach month. For example £300 per week for 39 weeks divided by 52 weeks gives a figure of £225 per week every week over the year
You would prefer to pay your employee as they work and Nil salary wageslips in the school holidays, just complete the variable payroll section
If your nanny will work different hours during school term time and school holiday time and you wish to average over the year, please enter :

Total School term time payroll and School holiday time payroll to be averaged

School term Time

Gross in Figures - School term Time

(Before deducting tax & NIC) Help

Gross in Words - School term Time

(Before deducting tax & NIC) Help

Net in Figures - School term Time

(After Deductions = Take home pay) Help

Net in Words - School term Time

(After Deductions = Take home pay) Help

School term Time - Number of weeks at school term time salary (copy)

School holiday time

Gross in Figures - School holiday time

(Before deducting tax & NIC) Help

Gross in Words - School holiday time

(Before deducting tax & NIC) Help

Net in Figures - School holiday time

(After Deductions = Take home pay) Help

Net in Words - School holiday time

(After Deductions = Take home pay) Help

School holiday time - Number of weeks at school term time salary

We will then add the two total salaries together and divide by your required pay frequency. The employee will be paid this averaged amount each pay day throughout the year.

Many schools operate 39 weeks for school term time and 13 weeks for school holiday time, however, all schools operate their own term time / holiday time schedule.

Please ensure you have entered the correct term time / holiday time number of weeks or otherwise your annual average will be incorrect.

Please ensure that if also completing a contract questionnaire the payment format that you have agreed with your employee of Gross or Net matches on both forms.

Please complete only one type of salary figure. Either Gross or Net.
We advise clients to agree a Gross salary to be protected from tax code fluctuations or employee tax liabilities.

For further advice contact our help desk 0208 642 5470.

1. Does your employee have a P45?

If your employee currently has two or more jobs and for example is leaving one job and coming to work for you

The P45 received from the job they are leaving they give to the employer they are still working for

The employment with you means they have no P45 to give you and you answer No P45 and statement A B or C

YES. Please send to us. Do not complete any sections of the P45 as we file electronically with HMRC

Please e-mail us a copy of the P45
Please post us a copy and on the back of the envelope please add your surname or client reference in order for us to match the P45 to your PAYE scheme

2. NO. My employee does not have a P45. Please tick the One statement that applies to your employee

1) This is my first job since 6 April and I have not been receiving taxable jobseeker's allowance or taxable incapacity benefit.
2) This is now my only job, but since last 6 April I have had another job, or have received taxable jobseekers' allowance or incapacity benefit.
3) I have another job.

Is your employee a full time student?

Is your employee making student loan payments?

Please give us details only for the Days to be Worked.

Total Number of Hours, Time of Start and Finish

Monday

Monday Start / Finish

Monday Total Hours

Tuesday

Tuesday Start / Finish

Tuesday Total Hours

Wednesday

Wednesday Start / Finish

Wednesday Total Hours

Thursday

Thursday Start / Finish

Thursday Total Hours

Friday

Friday Start / Finish

Friday Total Hours

Saturday

Saturday Start / Finish

Saturday Total Hours

Sunday

Sunday Start / Finish

Sunday Total Hours

Employer Liability Insurance

By law you are required to insure your workers against liability or disease. You could be fined £2,500 for every day that you do not have cover. It is vital you protect yourself from damages and costs arising from injury to staff at work. Not only covering you from the injury but also from potential future loss of earnings. Minimum cover should be £5 million.
Before you purchase a policy we recommend you check with your home contents provider as in the vast majority of cases employer liability insurance cover is included in your home contents policy. The employer should also check that the nanny has insurance to cover any damage the nanny may cause in the course of employment duties

Nanny / Employee Public Liability Insurance

If the nanny is registered with a child care organisation, the nanny is normally required by that organisation to have public liability insurance. If the nanny does not belong to a child care organisation they should still insure themselves to protect against any damages or costs.

Nannywage Ltd do not have any trading agreements or introducer commission arrangements with any insurance broker or provider. Unlike many other payroll providers we intend to remain totally independent and impartial in order to give you best advice. Other payroll providers receive an introducer fee for selling you insurance from the insurance broker or provider adding to the cost of the policy. Nannywage Ltd recommend no companies whatsoever, but have found over the years that Morton Michel who have been established over 50 years offer a good service. Just search Google for their name or general search Employer Liability Insurance and Nanny public Liability insurance and then judge for yourself.

Established in 2002. Nannywage Ltd provide clients with a complete professional annual payroll service.

From registering you for an HMRC employer PAYE scheme, through to employee leaving P45’s and filing end of year returns for a headline subscription which is half the price of some of our competitors. Our annual Subscription, plus full payroll service and hard copy wageslips, makes Nannywage Ltd the most competitively priced internet payroll provider service in the UK today.

Subscribers

For help setting up your PAYROLL or General Advice and Support including EMPLOYMENT LAW.

0208 642 5470

Mon - Fri 9.30am - 5.00pm